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Time management tips for IT managers that will boost productivity

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Sand Clock on top of a laptop - How to Manage Time for IT Managers
Steve Thompson
Steve Thompson
May 14, 2021

IT managers oversee a wide scope of network technology at large organizations and a more limited range of digital resources for small businesses. In some cases, they facilitate small startups going global thanks to the cloud, which allows for remote work and online collaboration.

IT managers must also be deeply aware of cybersecurity and the latest threats involving ransomware, malware, and viruses. Furthermore, they must understand how to secure hard drive disposal safely and legally. That means destroying data to preserve privacy and recycling to help the environment. Here are time management tips for IT managers to help oversee this long list of activities efficiently.

Plan Your Day/Week

Person scheduling their time in a tablet

The first step in planning your daily or weekly IT activities is writing down your goals for the period. By making a record of your goals and then documenting the results, you can develop metrics and benchmarks for measuring performance. Tracking this data allows you to do a time audit, which measures how long it takes to complete regular tasks. Time audits help you rethink and refine processes to save time in the future. RescueTime is one of several apps available to run time audits.

Get Organized

Another major move toward efficient time management is to create a to-do list and stick to it. Items should be listed in order based on priorities with the most difficult problems at the top of the list. A key to effective organization is setting time limits on certain tasks.

You may decide to spend more time on challenging tasks. You need to commit to favoring deadline-sensitive work over interruptions. Allowing flexibility to schedule time slots when people can visit you without an appointment may help. At the same time, you should also plan for interruptions by scheduling extra time for them after you've completed more pressing tasks.

Getting It Done

Focused manager working

Starting the day off with more complex tasks works well with morning energy. It puts your mind in an active mode with a fresh perspective. As a manager, you need to focus on the most important tasks (MITs) that other staff members can't solve while your assistants handle more mundane and repetitious tasks. Remember that a growing number of repetitious tasks traditionally done on a computer can be automated.

Completing tasks on time is a major component to business success, but maintaining a steady pace is better for clear and critical thinking than rushing through assignments.

You should take breaks whenever you feel you need to get up and walk around, which is good for your body's circulation. Sitting in the same position all day can create health issues, which may limit your work opportunities in the future. It's best to allow a work-life balance with a sense of wellness and relaxation to your profession.

Part of completing work may involve delegating responsibilities to other team players or outsourcing to third-party specialists. Many times this scenario helps an IT firm become more diversified, allowing it to expand its services to become a turnkey solution. Partnering with cloud services is often an effective way to spread the workload.

Conclusion

These time management tips for IT managers help reduce stress and save time to create a more confident and relaxed focus on your responsibilities. You can streamline your operation by insisting that no intended task goes unfinished along with tapping into external resources to help reduce the workload. Your time should be well spent resolving technical issues without overworking while making sure your client spends more time on running their core business.

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