Can Data Security and Privacy Coexist Together?

With the amount of data circulating companies, sometimes there is a fear that personal privacy can be lost. Whenever information is entered into a company’s database, the information is backed up for security purposes. Sometimes it is backed up at offsite locations as well. Many times, companies will have up to 10 copies of data information. This makes it difficult to erase your information from all the various backups. Because of this, many companies often search for companies that offer secure data privacy in Los Angeles to keep their information very safe. Although becoming anonymous from these various backups is hard, it is not impossible.

One way is for the company to use an algorithm that will mask the personal information. For example, you can change a zip code to a random set of characters so that your zip code will not be identified with an individual’s information. There are even a variety of products that can be purchased that will create algorithms for you. Potentially, you can even come up with your own algorithm if you have knowledge of computer science. Before this can happen however, a company needs to be informed about where every piece of information is stored, since a lot of the backups will be at an offsite location. From there, the company can figure out how many copies of the data exist and if there is any more vital information stored at one location over another. Doing this will allow the company to track every piece of stored information and see where it originated from, as well as seeing any other places it will be stored.

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Best Practices to Improve the Data Security of your Business!

With growing technology, it is important to keep up with all the latest changes. At the same time, it is also important to keep up with all the latest security protocol to better protect your company. For those that are looking for secure data privacy in Los Angeles or all around, here is a list of ways that you can improve your privacy practices today.

With any company, you have probably worked with outside organizations which consisted of forming a contract with them. It is important to make sure you check those contracts and that they address data security for your business. From vendors to consultants, all contracts should address the practices in collecting, storing, transmitting, using and destroying any personally identifying information, or PII.

Have a retention/destruction policy, so that you can be aware of all the data your company currently has. Sometimes, companies get in the mindset that they should keep as much data for as long as possible. This, however, makes it possible to lose track of, misplace or accidentally disclose the confidential information held within the data. In order to avoid this, set up a retention period for your data, which will make things easier to manage.

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In the event of a security breach, it is important to have a crisis plan. Although you should always work to maintain security, a breach is always plausible and it is best to be prepared. Make sure employees know who to get in contact with or what to do if their PII has been stolen. Figure out which departments need to be notified and what your company will do. This will allow for things to run more smoothly.

Make sure your employees are aware and are using good security practices when it comes to data. Make sure they know the risk of using company or password information on home computers, which may not be secure. Provide security measures, such as firewalls, for home computers and employees who have access to PII or other confidential company information.

Remember that security can be breached in other ways than just the Internet. For example, security can be breached through a misplaced flash drive, stolen laptop or even paper files. Do you have a storage space of un-wiped hard drives? Inventory your physical files and make sure they have security measures until the data on them is destroyed.