When it comes to data security, the dangers of e-waste are not to be ignored. Properly taking care of e-waste is a crucial part of data security for a variety of reasons. Oftentimes, businesses focus all of their attention on securing live data stored on the cloud or on working computers and they forgot about all data stored on no longer used electronic devices. Even when files from e-waste are deleted, the information is still stored on the hard drive making it particularly susceptible for this data to be retrieved. Luckily, there federal data destruction requirements that guard against identifying data falling into the wrong hands.
Due to the increasingly adept technology in recovering data, it is becoming more and more important to be aware of the dangers of e-waste. Data recovery techniques are routinely used in recovering data stored on devices that have been crushed, burned, submerged in water, and more. If data can be so easily recovered from devices, it is imperative to keep identifying data secure. Some of the federally mandated best practices for making deleted data irrecoverable includes overwriting, wiping data, and the physical destruction of data.
Overwriting data is a process where, essentially, a software is used to rewrite new data over old data a number of times. The software overwrites so many times that the original data is finally unreadable. Wiping data is a process that uses a strong magnet to affect the area of a electronic device that stores information. This magnet scrambles this process and information can no longer be stored or retrieved from the device. The final best practice for e-waste is the physical destruction of data. In this case, hard drives and other electronic devices that have identifying data stored on them are physically destroyed and pulverised. This process 100% secures that your data will never fall into the wrong hands as the device is totally destroyed.
In this world of fast paced technology, it seems like there is always a new cyber threat that companies need to be aware of. While there are a number of ways to protect your company’s sensitive information against cyber attacks, you might also want some data security advice specifically about what happens at the end of an electronic equipment’s life cycle. Read on to learn more about the importance of data destruction when it comes to data security.
One of the first things that your company will want to do is to create a company wide procedure for data destruction. Data destruction is important because all forms of data remain on the hard drive of a computer or device even after the files have been deleted. If the physical piece of equipment gets into the wrong hands, your company may be at risk of a security breach. In the world of data security, the best offense is a good defense and the way to defend against a breach is by first creating a plan. When it comes to your data destruction policy, you’ll want to determine everything in your company that may require data destruction such as hard drives from computers, servers on the company LAN, portable storage devices such as USB drives and even phones. Once a list is compiled, determine where the devices will go once they are retired. The best way to keep your data secure is through the physical destruction of these devices via a third party data destruction company.
Once the plan is in place, it is imperative that all staff are informed about the policy as well as being informed about the importance of data destruction. Let them know that devices such as copy machines, printers, mobile phones, tablets and USB drives can all be potential security breaches. As a result, they should never simply be thrown away. Finally, once a device is retired, be sure to acquire documentation that the data has been destroyed. Only hire a third party company that will provide a certificate of destruction. This certificate will often include information such as the type of device that was destroyed as well as the serial number of the hard drive or the storage device that was destroyed. These are some simple guidelines to follow in order to achieve best practices when it comes to data security.
All companies have to create a plan for when their electronic devices are retired. With technology changing so quickly, companies are trying to keep up with the latest improvements. While this is a good thing, it also means that there are an increased amount of old hard drives and information devices that are being stored somewhere. While these old devices are not being used anymore, they are still a liability. One of the best ways to make sure your company does not fall victim to a costly safety breach is to undergo a safety audit.
One of the most common safety standards that is used internationally is the OHSAS 18001. This international used standard is a British based standard for safety management and occupational health systems. Its key parts help to create a guide or framework for elements such as how to reduce the potential for accidents, how to identify and lower health and safety risks, how to remain legally compliant and how to generally improve overall performance. The updated OHSAS 18001 has been formatted to similar standards such as the ISO 14000 so that more organizations could easily adopt the OHSAS standards.
Following the OHSAS standards is a great way to start your data security audit. The process will help to ensure your company is doing everything in its power to remain secure. Additionally there are things your company can do today to make sure you have a good data security plan in place. The first thing you need to do is chart out the life cycle of an individual asset such as an old hard drive. Once the hard drive is retired, where does it go? Does it end up in a landfill or do you take it to storage? Once it’s in storage is that it’s final destination or will it continue to a third party re-marketer or recycler? If you’re undergoing an internal audit, make sure there is a plan in place for retired electronic assets. To be secure, consider sending retired electronics to a third party data destruction company to ensure sensitive information won’t get into the wrong hands.
The world of data destruction has increasingly grown in popularity and importance as the necessity of data destruction has grown. As the industry grew, much like any industry, data destruction associations were created. Data destruction associations provide a number of resources and information to members as well as providing networking opportunities within the industry.
Currently, the largest association within the data destruction industry is the National Association for Information Destruction, also known as NAID. The association provides information on the standards and ethics of providing data destruction services. Included in the NAID are also paper shredding companies and companies that provide goods and services to the industry such as shredding equipment and all shredding container supplies. NAID also offers AAA Certification, which is the only quality assurance program within the industry. When a company gets AAA Certified it means that they are not in violation of HIPAA and meet industry standards in a variety of areas including safety and management. In addition, with a NAID AAA Certification, it means that a business has been verified and put through a comprehensive and unannounced audit program and that they have passed all industry standards. Being NAID AAA certified ensures potential customers of these companies that they are meeting numerous regulations and laws that protect the customer’s information. Some of these regulations include the FACTA Final Disposal Rule, the FACTA Red Flags Rule, and the HIPAA Security Rule.
The Professional Records & Information Services Management, PRISM, is another data destruction association in the industry. Initially, this data destruction association was concerned primarily with the storage of records and management industry. Since it’s start, PRISM has expanded its horizons to working with a wide range of information and records management clients. Today, they also represent the interests of the quickly growing data destruction offset of the information management industry.
When it comes to data destruction, there are certain things that a company will want to consider. Here are three procedures that a company will want to keep in mind when it comes to data destruction and keeping a company’s information safe.
One of the first things that you’ll want to do is to identify the possible sources of a data breach. Data breaches, whether accidental or malicious, can occur for a number of different reasons. Whether it is accidental or not, the end result is still the same. That is, sensitive information still ends up in the wrong hands. When sensitive and identifying information is breached, it can cause thousands of dollars to a company once it is all said and done. In order to avoid this, possible sources of data breaches cannot be overlooked. One of the areas that cannot be overlooked is old electronic devices and hard drives that are no longer used but still have information stored on them.
Secondly, you’ll want to add data destruction as part of your IT asset disposition plan. There are a number of different assets that are involved in IT plans. Therefore, each step should be planned well ahead of time in order to be best prepared for when the time comes. You’ll want to determine which data destruction method to choose from as well as how often you should utilize data destruction. There are a number of different data destruction options when it comes to keeping data secure on old hard drives. Some of these include encrypting the information or wiping the magnetic tape so that the information becomes unreadable. One of the best ways to ensure that old information stays away from the wrong hands is through the physical destruction of hard drives.
Lastly, if your company decides on physical destruction as the means of securing data, you’ll want to determine which destruction company to use. Not all data destruction companies are the same. You’ll want to find a company that is NAID AAA certified. This certification comes from the National Association for Information Destruction and it shows that the company has undergone an auditing process and that company’s practices meet the highest of standards.
Companies are becoming more and more aware of the fact that data security is an essential part of keeping their company safe. While data security certainly includes securing information that is stored in the cloud as well as setting up firewalls for example, it also includes data destruction as well. There are a number of different data destruction methods to use and many of these are safer than others. Read on to learn more about some unsafe data destruction methods that you should try and avoid.
First of all, simply deleting files is never enough. Just because a file or email is deleted does not mean that they are gone. These files can easily be recovered since the information is stored in the hard drive. Another option people consider is formatting a hard drive. This process tries to wipe the data on the hard drive in order to get the disc back to its original factory state. While formatting a hard drive is better than simply deleting files, it still doesn’t keep your data secure. There are a variety of programs available for purchase whose sole purpose is to simply recover data from a hard drive that has been formatted. Just because a hard drive has been formated does not mean that the information on it can’t be recovered.
Some people believe drilling holes into a drive will keep information from out of the hands of others. This is only partially true. Any of the information that was stored where the holes have been drilled are irrecoverable. However, the rest of the drive is still in place. Anywhere that there are not holes on the drive, is space where data can still be recovered and seen by prying eyes. The only way to 100% guarantee that data on a hard drive will not be recovered is to physically destroy it. Data destruction companies will essentially pulverize the disc, making to impossible to recover.
When it comes to data security, the end of the cycle is just as important as the beginning of it. After you’ve finished with a piece of electronic equipment, it doesn’t mean that you have to stop worrying about data security. When it comes to electronic equipment approaching the end of its life, one of the most popular ways to securely get rid of old data is to physically destroy the hard drive. Hard drives are the most popular devices used to store information. However, there is still the lesser known data tape destruction that companies need to consider as well. Read on to learn more about CD and data tape destruction.
Media tape including CDs is often how companies store all of their backup information that is stored on their servers. With this in mind, data tapes are just as important when it comes to getting rid of the data securely. When old hard drives are destroyed, it is important not to forget about their media tape counterpart, which is storing information as well. Media tapes are more often than not magnetic storage devices. Therefore, the way to securely destroy the data held on the media tapes is the same way to destroy other magnetic tape devices. Namely, through the process of degaussing. Degaussing occurs when magnetic tape is put through a powerful magnetic field in order to scramble the data that is stored there. When done properly, the strong magnetic field will have effectively destroyed all the information on the tape rendering it unreadable. In order to be done properly, the media tapes must go through the magnetic field for 2-5 minutes.
Another way to destroy data tape is through the physical destruction of the tape. Many companies that offer the physical destruction of hard drives will also offer services to destroy data tape as well. Data shredding is the most secure and efficient way to destroy a number of electronic devices including data tape.
It may or may not be a surprise, but data destruction is one of the most secure ways to make sure your data does not get into the wrong hands. Often times, companies will store information for a number of years – information that includes sensitive and identifying information. This information can belong to both customers and employees alike. For many companies, there are secure data destruction standards that must be kept in place. Read on to learn more about data destruction standards.
One common problem that companies have is what to do with old files and records. These files can store sensitive information and sometimes, if the employee or customer that the file is about is no longer with the company, you might think that you can simply get rid of it. However, this is not the case. Best practices state that data should be retained for a certain amount of years. After the time frame has expired, the data should then be destroyed. There are also standards when it comes to best practices for data destruction as well. One of the most popular options when it comes to keeping old data from getting into the hands of the wrong people is through overwriting. During this process, a software is put in place that applies a number of overwrites until the original data is unreadable. Since the software is relatively low cost, this can be a good option if you only have a few devices that need to be overwritten.
Another option is called degaussing. During this process, the magnetic field of a storage disk or drive is removed or reduced until it is no longer able to function. In fact, the process will essentially purge an entire storage device. The upside of this process is that old information will be nearly unrecoverable. The downside is that degaussing machinery can often be expensive. A final method is the physical destruction of data. The most common method is through shredding the hard drive until the machine is essentially pulverized leaving the data 100% unrecoverable. This option is great since the data is completely destroyed and also works best for companies who need to get rid of a large amount of devices.
In our fast paced world, it seems like old technologies are quickly becoming more and more outdated. If you buy a brand new electronic item, it seems like just two years later the item is now obsolete. As a result, the amount of electronic waste that ends up in a landfill has only increased. A large number of electronic devices ending up in landfill are old computers, including the hard drives. This is a dangerous practice as you leave your files and sensitive data open to being targeted. When you delete files from an old computer, they still remain written on the hard drive, leaving your data open to a hacker, especially if the old computer is lying in a landfill where anyone can find it. In order to prevent this, consider hard drive destruction. Read on and learn more about hard drive destruction in orange county.
Data can be removed from a hard drive so that the information becomes unreadable. This can be achieved in a number of different ways. One such way is through something called wiping. When a hard drive is wiped, the data is written over an innumerable amount of times until the original data finally becomes unrecoverable. Another option is called degaussing. This involves running the machine through a powerful magnet that changes the magnetic field. This change disrupts the magnetic tape and disc drives where information is stored on. The result is that the information on the magnetic tapes can no longer be read. While these are good options, they still leave a small window where the information can still be recovered. The only way to fully ensure that all old data is kept out of the wrong hands is through the physical destruction of the hard drive. During this process, the hard drive will go through a machine where it is essentially pulverized. Once the hard drive is physically destroyed, there is no way that any information can be recovered.
Many companies are aware of the importance of data security. For many, data security simply consists of having strong passwords or firewalls in place. While this is true, another aspect of data security is what to do with old electronic devices storing sensitive information. Even when files are deleted, the information that is stored on them can still be recovered. The best way to ensure that the data is completely gone is to physically destroy the hard drive. Lucky for you, there are companies that specialize in data destruction. These companies will physically destroy the hard drives so that the information stored on the drive become virtually unreadable and irrecoverable. However, not all data destruction companies are the same. Be sure to choose a data destruction company that will offer a data destruction certificate. Read on to learn more about what you should look for in a data destruction certificate.
A certificate of data destruction is a company’s guarantee to the customer that all items that have been properly accounted for are destroyed. Information on a data destruction certificate should always include an itemized list of all of the items that have been destroyed. For example, it will say 20 computers, 5 hard drives, 10 printers, or whatever the case may be. This will allow for customers to have proof that all items are accounted for. Some certificates will also explain the process that was used. If various options are offered to get rid of information, the certificate will indicate which option was used. For example, was the electronic device wiped clean, crushed or shredded? If there are options, the certificate may specify which option was used. The most secure option to choose from when considering ways to keep your old files safe is to use complete data destruction. When choosing a data destruction company, be sure that they provide a certificate of destruction.