With growing technology, it is important to keep up with all the latest changes. At the same time, it is also important to keep up with all the latest security protocol to better protect your company. For those that are looking for secure data privacy in Los Angeles or all around, here is a list of ways that you can improve your privacy practices today.
With any company, you have probably worked with outside organizations which consisted of forming a contract with them. It is important to make sure you check those contracts and that they address data security for your business. From vendors to consultants, all contracts should address the practices in collecting, storing, transmitting, using and destroying any personally identifying information, or PII.
Have a retention/destruction policy, so that you can be aware of all the data your company currently has. Sometimes, companies get in the mindset that they should keep as much data for as long as possible. This, however, makes it possible to lose track of, misplace or accidentally disclose the confidential information held within the data. In order to avoid this, set up a retention period for your data, which will make things easier to manage.
In the event of a security breach, it is important to have a crisis plan. Although you should always work to maintain security, a breach is always plausible and it is best to be prepared. Make sure employees know who to get in contact with or what to do if their PII has been stolen. Figure out which departments need to be notified and what your company will do. This will allow for things to run more smoothly.
Make sure your employees are aware and are using good security practices when it comes to data. Make sure they know the risk of using company or password information on home computers, which may not be secure. Provide security measures, such as firewalls, for home computers and employees who have access to PII or other confidential company information.
Remember that security can be breached in other ways than just the Internet. For example, security can be breached through a misplaced flash drive, stolen laptop or even paper files. Do you have a storage space of un-wiped hard drives? Inventory your physical files and make sure they have security measures until the data on them is destroyed.